Psychosocial Risk Management Procedure
Cork Scaffolding Ltd.
Location: Ballygarvan, Co. Cork
1. Purpose
To identify, manage, and reduce psychosocial risks affecting the mental health and well-being of employees, and to document actions taken.
2. What Are Psychosocial Risks?
These include risks arising from:
- Workload and time pressure
- Poor communication
- Bullying or harassment
- Lack of support or role clarity
- Conflict between team members
- Exposure to traumatic events (e.g. accidents)
3. Responsibilities
| Role | Responsibilities |
| Directors/Managers | Promote a respectful, supportive culture. Act on concerns promptly. |
| Supervisors | Observe behaviour changes, encourage open discussion. Refer issues. |
| Employees | Speak up if struggling. Respect colleagues. Cooperate with supports. |
| Safety Officer | Coordinate risk assessments. Maintain documentation. Monitor outcomes. |
4. Identification and Assessment
How to identify risks:
✅ Confidential employee surveys
✅ One-on-one check-ins or toolbox talks
✅ Observation of behaviours (fatigue, withdrawal, irritability)
✅ Exit interviews and absenteeism trends
Documentation Tool:
- Use a Psychosocial Risk Assessment Form (can be included in your Safety Statement)
5. Control Measures
Proactive Controls
- Promote work-life balance (realistic schedules)
- Mental health awareness training
- Anonymous reporting channel
- Clear roles and responsibilities
- Social team-building activities
Reactive Controls
- EAP (Employee Assistance Programme) or access to a counsellor
- Mediation for conflict resolution
- Modified duties or temporary adjustments
- Confidential support conversations with supervisor or HR
6. Documentation Practices
- Record each concern raised (confidentially) in a Psychosocial Incident Log (see below).
- File minutes of any support meetings or actions taken.
- Include psychosocial hazards in the company’s Safety Statement.
- Document staff training and attendance at awareness sessions.
Psychosocial Risk Management Procedure Declaration
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